MEMBER COMMUNICATION

POSITION:  Elected by the Booster Club Members at a General Meeting

GENERAL DUTIES:
a) Attend General and Board Meetings on a regular basis, if unable to attend, send a 
representative or assistant
b) Give verbal updates at the monthly Board Meeting
c) Give verbal report at the monthly General Meeting, submit a written report to the 
Secretary, if necessary
d) Be available on Game Nights for accepting Membership application and collecting dues, 
answering questions or concerns regarding the Newsletter
e) Submit Receipts and monies collected to Treasurer in a timely manner
f) Provide all receipts on monies spent to the Treasurer in a timely manner.

MAIL:
a) Pick up mail at Post Office box
b) Distribute mail to proper Chairperson
c) Card to Sunshine Committee Chairperson
d) File other Booster Club Newsletter
e) Share other Booster Clubs Newsletter at Meetings and at games. No need to keep

MEMBERSHIP:
a) Submit Membership cards to President, in April, to be signed
b) Distribute Membership applications, via Newsletter, in August
c) Receive Membership dues and distribute cards at General Meetings and home games
d) Cards can be on regular paper stock, laminated
e) Maintain current Membership lists, updating as needed and distribute to all committee’s 
chairperson plus Awards Committee
f) Include only other Booster Clubs that send Newsletter to us
g) Create and maintain Membership labels for Newsletter mailing, in order of their zip code, 
for mailing
h) Draw names for “Booster Club Member of the Game”, each month
i) Fax winning Booster Club numbers and names to Don Stevens, at the Amerk Office, by 
the end of the month, for next month’s announcements. Playoffs – depending on how 
many games played
j) Post names on Booster Club board at each home game
k) For the annual “Meet the Player’s Dinner”, determine 10 year members. Order pins from 
Recognition Experts at 442-3400. Fax them list of names and they will prepare the pins. 
Also have Booster Club Plaque engraved with 25 year members for presentation at the 
Dinner. Give to President 10-15-25 40 year members for announcement at the Dinner. 
40-Year members receive a “special” pin, as well as an invitation to the annual MTPD as 
quests. They also become Life Members, no longer having to pay dues, but still have 
voting privileges

Numbers are as follows:
a) 100 Series for Charter Members
b) 150 Series form Honorary Members
c) 200 Begin General Membership
d) LM = Lifetime Member

NEWSLETTER:
a) Create and copy Newsletter
b) Deliver by 1st of the month
c) December will be the last Newsletter a member will receive, if they have not renewed 
their Membership
d) Place notice in the November and December Newsletter, if Membership is not renewed
e) Stamp, label and tape close the Newsletter
f) Deliver via normal postal service
g) Canadian mail cannot be Bulk mailed, needs to be U.S. stamped
h) Deliver to the Post Office five (5) working days before end of the month
i) Needs updated copy of full membership list
j) Provides information to Chairperson of Web-site

BOOSTER CLUB PROPERTY:
a) Laminator
b) Laminate material

BOOSTER BUCKS:
a) One (1) per month for Newsletter
b) One (1) for each game worked for Membership application



Updated 4/18/08
 
 
 
 
ROCHESTER AMERICANS EXEC CLUB, INC.
MEMBER COMMUNICATION JOB DESCRIPTION