SECRETARY

POSITION:  Elected by the Booster Club Members at a General Meeting

GENERAL DUTIES:

a) Attend all Board, General and Special Meetings
b) Keeps and records an accurate account of the proceedings of all meetings
c) Prepares a synopsis of the minutes of each meeting to be read at the next Board or 
General Meeting
d) Distributes copies of the minutes of each meeting to the Executive Board
e) Responsible for the safekeeping of all minutes. Insuring that hard copies are placed into 
storage and keeping copies on a computer disk at home
f) Helps the President prepare the agenda for Board and General Meetings
g) Receives, maintains and distributes a permanent record of all incoming and outgoing 
general correspondence
h) Notifies Board Members of Executive Board and Special Meetings
i) Assumes the position of “Temporary” President upon resignation of both President and 
Vice President, and calls for a special Board Meeting to prepare for a special election to 
fill the two vacant positions
j) Receives an accurate membership file and mailing list from Member Correspondence

BOOSTER BUCKS:

a) Two each month for attending and preparing minutes of the Board and General Meetings
 
 
 
 
ROCHESTER AMERICANS EXEC CLUB, INC.
SECRETARY JOB DESCRIPTION